Put your patient growth on repeat with intelligent AI systems.
When the desk is slammed or the clinic is closed, calls roll to voicemail and patients book with whoever picks up next. We put an AI receptionist on your line that answers around the clock and turns missed calls into booked visits.
- 24/7 coverage
- Answers in under 60s
- Test agent in ~3 days
- No patient data by default
One agency. Every leak plugged.
Every Cart Gaze service is an AI agent or an automation. Done-for-you for healthcare practices: capture demand, follow up instantly, and run the busywork on tools you can own and keep.
How a lead becomes a booking.
Every lead flows through the same pipeline. Captured instantly, processed by your playbook, acted on in seconds.
Capture
Missed calls, web chats, forms, and DMs all become structured leads the moment they happen.
- Missed call
- Web chat
- Form
- DM
Reason
Automation + Claude run your playbook in seconds: qualify the lead, draft the reply, decide the next step.
- Automation
- Claude
- Your playbook
Act
Booking link sent, CRM updated, owner notified. Action taken before your competitors wake up.
- Booking link
- CRM update
- Owner alert
Simulated overnight feed. Your monthly report shows the real numbers.
This is what 3 AM looks like when nobody’s working.
Your playbook, encoded
The system only says and does what you approve: your info, your escalation rules, your tone.
Everything logged
Every call, lead, and action lands in your CRM, and the monthly report shows the real numbers.
Owned, not rented
Built on automation tools in your accounts. If we part ways, you keep the whole system.
Flagship · ClinicFront AI
Every missed call is a booking you already paid for.
After hours, on lunch breaks, mid-treatment: calls go to voicemail and callers book with whoever answers next. ClinicFront puts an AI receptionist on your line that answers from your approved info only, captures the lead, and sends your booking link.
Free Growth Leak Audit
You run your numbers and see your missed-call leak in two minutes. No pitch unless the number justifies one.
Test agent in ~3 business days
Once you approve the script, you hear it answer on a forwarded number. It goes live only after QA.
Setup, then month-to-month care
One-time setup $3K–$5K by vertical, then care plans from $599/mo. Cancel when it stops paying.
- No-PHI by default
- No medical advice
- Staff escalation built in
Aesthetics & Wellness Clinic
After-hours · AI answering
● Lead captured · booking link sent · 11:42 PM
ClinicFront console
See exactly what your team sees.
White-labeled with your logo. This is the real console, shown here with sample data.
Command console
Every call, booking, and hand-off across every location, in real time.
Leads / CRM pipeline
Every caller becomes a card, deduped by phone, moving from new to booked.
Google Sheet CRM
Caller, reason, urgency, sentiment, and outcome, synced from every call.
Built for patient privacy
It knows what not to say.
Ask the AI receptionist a medical question and it won’t improvise. It declines, then hands the caller to a human on your care team. We build that boundary in on purpose.
- No medical adviceClinical questions are declined, not guessed at.
- Routed to your care teamA real person picks up anything that needs judgment.
- No patient health info storedPHI stays out of our systems unless a workflow truly needs it.
HIPAA-aware by design
Quietly in production.
One client's receptionist is live and answering calls right now. The rest is the automation we run on our own stack, the same kind we'd build for you. We don't post our client's name here; ask on a call and we'll walk you through it.
An AI receptionist, answering calls right now
Aesthetics & wellness clinic · San Antonio, TX
A dedicated after-hours line that catches the calls the front desk misses. It captures the lead and sends the booking link, then routes anything urgent to a real person. It stores no patient health information.
What it handles
- Catches after-hours and overflow calls
- Captures the lead, texts the booking link
- Routes urgent calls to a real person
- Stores no patient health information
What we run in-house
Content & SEO engine
Scouts topic angles from live sources, scores each one for real search demand, then drafts the post with images and holds it for approval. Publishing keeps moving when you're slammed.
The agency runs on it
The same automation and Claude systems we sell run this agency, from proposals to reporting to follow-ups. We use what we build.
One playbook, tuned to your specialty.
The leaks are the same in every practice: missed calls, cold leads, manual busywork. The build is tailored to how your practice actually runs.
How we handle your data
Start free. Scale when it pays.
Every engagement starts with the free audit, so the numbers make the case, not the pitch.
Growth Leak Audit
$0always free
See what missed calls and slow follow-up are costing you, built from your own numbers. A personalized report in two minutes.
- Missed-call leak estimate
- Follow-up gap review
- Personalized PDF report
- No pitch unless numbers justify it
ClinicFront Plans
from $599/mo + one-time setup
Missed-call recovery for clinics. You hear a test agent on a forwarded number first; it goes live only after QA and your sign-off.
- Recovery $599 · after-hours coverage
- Growth $1,199 · 24/7 + booking workflow
- Pro $1,999+ · multi-location & advanced
- One-time setup $3K–$5K by vertical
Custom Automation
from $3Ksetup + monthly care
Workflow automations, AI chat and social bots, CRM systems, and conversion websites, scoped to what your practice needs.
- Typical $3K–$5K setup
- Care plan from $599/mo, scaled to scope
- Built in your accounts, so you own it
- HIPAA-aware options for healthcare
Add-ons · priced per clinic
- Bilingual (Spanish): +$249/mo
- Each extra location: +$399/mo
- Insurance verification: +$199/mo
- SMS text-back: +$149/mo
- PMS / EHR booking integration: scoped
Fair questions.
How fast can we go live?
Your ClinicFront test agent is usually ready for you to test within about 3 business days of approving the script and call flow, and it goes live on your main line only after QA passes. Custom automation builds usually ship their first working workflow in 2–4 weeks.
Do we have to change the tools we already use?
No. That's the point. The automation connects your existing CRM, calendar, phone, and email. We build in your accounts, on your data, with your approval on every message the system sends.
How do you handle HIPAA and patient data?
We default to a No-PHI design: the system never collects medical history, insurance IDs, or symptoms. When an engagement genuinely requires PHI, we build on BAA-backed vendors with audit logging, and we'll tell you plainly what that does and doesn't cover.
What does it cost?
The Growth Leak Audit is free. ClinicFront is a one-time $3K–$5K setup by vertical, then care plans of $599–$1,999+/mo. Custom automation projects run $3K–$5K setup, then a monthly care plan from $599 that scales with the build, all scoped before any commitment.
Can I see it work before I commit?
Yes. After you approve the script, we point a test agent at a forwarded number so you can call in and hear real calls turn into bookings, well before it touches your main line. We also run our own agency on the same systems, so you're not the experiment.
Can we cancel, or are we locked in?
Care plans are month-to-month. There's no long contract, and you can stop when it stops paying for itself. The setup is a one-time build that lives in your own accounts, so even if we part ways, you keep the system.
What happens after launch?
We monitor the system, fix what drifts, and send a monthly report with the real numbers on calls answered, leads captured, and bookings made. If a month doesn't pay for itself, you'll see that too.
Free · no commitment · personal reply in ~2 days
See where your clinic is leaking booked appointments.
Tell us where to send your Growth Leak self-check: a quick read on the six places practices quietly lose calls, leads, and follow-up. Want it built on your own numbers? Run the 2-minute calculator.
I read every one personally and follow up within ~2 business days with the one or two fixes I’d start with. — Qasim